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Administration and Media Coordinator

Are you looking for long term growth potential with a small startup business? Are you super organized and get excited about systems and processes? Do you love the Twin Ports community?


Brick and Mortar is looking for the right person who can provide administrative support and media coordination as a part time, independent contractor.  

Who we are

Hello, I’m Tiersa Wodash, owner and architect. I love reimagining old buildings and helping business owners realize their brick and mortar dreams. Along with a small handful of independent contractors, we make a team. I need a clever and efficient collaborator to lend a hand with the growing business.

Brick and Mortar is a small-scale commercial architecture design firm located in the Lincoln Park neighborhood of Duluth. Brick and Mortar (BAM) specializes in predesign services to guide business owners through the process of imagining the physical needs of their business before the building search even begins and evaluating whether a building is a good fit before purchasing or leasing. We provide full service architectural design services on a limited basis. Customer relationships are of utmost importance.  We serve business owners across Minnesota and Wisconsin.

Position Overview

Brick and Mortar is looking for a candid, problem-solving Coordinator to add to our creative team.  A person who is detailed, organized and great communicator as a team member. A person who is willing to take initiative in defining gaps and finding efficiencies in processes. The person must be willing to take direction, yet work independently and manage their own time to meet deadlines.  Tasks will vary weekly, therefore multi-tasking, flexibility and clear communication will be essential.

This position will begin at 10 hours weekly with room for growth. The first priority for the position is administrative, followed by media and marketing. The work will be largely remote with incremental in person events and meetings.  We are looking for a person who lives in or around the Twin Ports.

Minimum Qualifications

  • An associate or bachelor's degree or completing education - by 2023, in a relevant field

  • Minimum 3 years of experience managing a business or working in administrative or media role

  • Computer with secure internet connection and Microsoft Office Suite

Administrative Duties and Responsibilities

  • Complete any necessary administrative tasks, such as research and drafting emails and letters

  • Facilitate development of project systems and manage them from inception to completion

  • Maintain budgets on assigned projects and assess possible risks and setbacks

  • Take notes at meetings and report progress updates verbally and in written form to management

  • Make suggestions on improvement and efficiency of systems and processes

  • Other duties, as assigned

  • Administrative project examples

    • Creating brand specific templates from past examples of document deliverables, forms and agreements

    • Coordination of branded material production with local vendors

    • Coordination and mailing of appreciation gifts and letters to partners and clients


  • Excellent computer skills

  • Strong verbal as well as written communication and interpersonal skills

  • An analytical mind with keen attention to detail and problem-solving attitude

  • Highly motivated with a strong work ethic, able to meet tight deadlines with little supervision

  • Reliable, trustworthy, and committed to the team's success

  • Outstanding organizational skills, time-management and ability to prioritize tasks

  • Willing to research and learn online applications to create efficiencies in processes, including automation and scheduling applications

Mutual Commitments

  • Ask questions and seek clarification when information is unclear

  • Proactively address potential issues

  • Build honest, durable relationships with clients, team, community and vendors

  • Engage in challenging conversations

  • Work collaboratively and have the attitude of a team player

  • Engage in transparent and honest communication to ensure expectations are realistic and deadlines are met

  • Do what is better for the whole, including community and the environment

Wage and Agreement

  • $20/hour at 10 hour per week commitment

  • 6-month renegotiation of rate and hours

  • Sign independent contractor agreement with non-disclosure agreement

  • Supply W9, receive 1099

Growth Potential

  • Media and digital marketing management

  • Media content creation – copy, photo/video, graphic design

  • Website design and SEO on Wix platform

  • Finished project photo documentation

  • On-site field measuring

Interested? Reach out!

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